We hope you have enjoyed living here. To help us end our relationship on a positive note, we're sending you this move-out letter, which describes what we expect you to do before moving out, and includes our cleaning and repair requirements. This letter also explains our procedures for returning your security deposit.
Basically, we expect you to leave your rental unit in the same condition as when you moved in, except for normal wear and tear.
To refresh your memory on the condition of the unit when you moved in, I've attached a copy of the walkthrough checklist or inventory you signed at the beginning of your tenancy. I'll be using this same form to inspect your unit when you leave.
Specifically, here's a list of items you should thoroughly clean or repair before vacating:
|sweep||Sweep wood floors|
|vacuum||Vacuum carpets and rugs (shampoo if necessary)|
|mop||Mop kitchen and bathroom floors|
|walls||Clean walls, baseboards, ceilings, and built-in shelves|
|kitchen||Scrub kitchen cabinets, countertops and sink, cooktop and oven -- inside and out|
|refrigerator||Clean the refrigerator, inside and out; empty it of food; turn it off; and leave its door open|
|bathroom||Clean the bathtubs, showers, toilets, and plumbing fixtures|
|doors & windows||Remove dirt, smears, or stains from doors, windows, and window coverings|
If you have any questions as to the type of cleaning or repairs we expect, let me know.
Please don't leave anything behind -- that includes bags of garbage, clothes, food, newspapers, furniture, appliances, dishes, plants, cleaning supplies, or other items that belong to you. If we have to dispose of these items, we will deduct the cost from your security deposit.
Please be sure you have disconnected phone, cable, Internet, utility, and other services; canceled all newspaper subscriptions; and sent the post office a change of address form.
Once you have cleaned your unit and removed all of your belongings, please contact me at .
It's our policy to return all deposits either in person or at an address you provide after you move out, following state security deadlines and rules for doing so. If we deduct any sums from the security deposit -- for pastdue rent or because the unit is damaged or not sufficiently clean -- we will explain them in writing.
If you have any questions, please contact me at .
Signature: ____________________________________ Date: __________________
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Give tenants essential moving information and reduce the possibility of disputes later on
When it's time for a tenant to move out, they'll often have questions -- especially about the security deposit. Use Nolo's Move-Out Letter eForm to help reduce the possibility of disputes and clearly lay out your inspection procedures and expectations for the unit once they've left.
In Nolo's Move-Out Letter, you can address the following practical issues:
- specific cleaning requirements, including what to do about holes in the wall
- details of how and when you'll do the final inspection, including a list of the kinds of deposit deductions you're legally allowed to take, and a reminder that fixtures must be left in place
- a request for a forwarding address where you can mail the deposit to the tenant
- information on state laws, if applicable, that allow a landlord to keep a security deposit if the tenant's forwarding address is not supplied within a certain amount of time
Make sure to end your tenancy on a legally sound note with Nolo's Move-Out Letter.