Corporate Minutes

Approve and Document Shareholders & Director Decisions

Get all the easy-to-use forms you need to call essential corporate meetings and document the results. This complete kit contains 33 forms to help you get initial and everyday corporate business taken care of quickly and easily, including:

  • Minutes of Annual Meeting of Directors
  • Purchase of Real Property
  • Approval of Corporate Tax Year
  • Product Details

    • After you form your corporation, make sure to call and organize regular shareholder and director meetings, as well as document important corporate decisions. Otherwise, the courts and the IRS might decide that your business doesn't qualify as a corporation -- and your shareholders might lose their limited liability status.

    Luckily, it's easy to protect your shareholders' limited liability while taking care of corporate business when you download Corporate Minutes: Prepare and Document Shareholder & Director Decisions.

    This eGuide includes step-by-step instructions for all pre-meeting procedures; helps you decide when to hold an actual or a "paper" meeting; and explains in plain English why you should document most major corporate decisions, from entering into a contract to opening a bank account.

    Plus, this eGuide includes 33 forms to help you get initial and everyday corporate business taken care of quickly and easily, including:

    • Meeting Summary Sheets
    • Call of Meeting forms
    • Meeting Participant Lists
    • Notice of Meeting forms
    • Waiver of Notice forms
    • Acknowledgment of Receipt of Notice of Meeting
    • Shareholder Proxy forms
    • Certification of Mailing forms
    • Minutes of Annual Meeting of Directors
    • Minutes of Special Meeting of Directors
    • Approval of Minutes of Director Meeting
    • Minutes of Annual Meeting of Shareholders
    • Minutes of Special Meeting of Shareholders
    • Approval of Minutes of Shareholder Meeting
    • Authorization of Treasurer to Open and Use Accounts
    • Authorization of Treasurer to Open and Use Specific Corporate Accounts
    • Authorization of Corporate Account and Designation of Authorized Signers
    • Authorization of Rental of Safe Deposit Box
    • Adoption of Assumed Corporate Name
    • Board Approval of Proposed Contract
    • Approval of Lease
    • Purchase of Real Property
    • Resolution Authorizing Sale of Corporate Real Property
    • Board Approval of Transaction Benefiting a Director
    • Directors' Written Consent to Transaction Benefiting a Director
    • Shareholder Approval of Transaction Benefiting a Director
    • Shareholder Written Consent to Transaction Involving a Director
    • Approval of Corporate Tax Year
    • Payment and Deduction of Organizational Expenses
    • Written Consent to Action Without a Meeting
    • Certification of Board or Shareholder Action
    • Affidavit of Corporate Decision-Making
    • Acknowledgment

    So do it right from the start. Call and organize meetings, authorize key transactions and keep your records up to date with these ready-to-use forms!

    ISBN
    9780873376624
  • About the Author

    • Anthony Mancuso

      Anthony Mancuso is a California corporations and limited liability company expert. A graduate of Hastings College of the Law in San Francisco, Tony is an active member of the California State Bar, writes books in the fields of corporate and LLC law, and has studied advanced business taxation at Golden Gate University in San Francisco. He has also been a consultant for Silicon Valley EDA (Electronic Design Automation) and other technology companies. He is currently employed at Google.

      Tony is the author of many Nolo books on forming and operating corporations (both profit and nonprofit) and limited liability companies. Among his current books are The Corporate Records Handbook, How to Form a Nonprofit Corporation, Form Your Own Limited Liability Company, and LLC or Corporation? His books have shown businesses and organizations how to form a corporation or LLC for decades. Tony is also a licensed helicopter pilot and guitarist.

  • Table of Contents

    • Introduction

    • Why Key Corporate Decisions Should Be Recorded
    • How Should Corporate Decisions Be Recorded?
    • Who Should Use These Forms?
    • When to Consult a Professional
    • Further Resources

    Before You Hold Your Meeting—Prep Work and Notice

    • Overview of Corporate Meetings
    • Steps to Hold a Meeting

    Preparing Written Minutes for Directors’ Meetings

    • Choosing the Correct Minutes Form
    • Preparing Minutes for Annual Directors’ Meetings
    • Preparing Minutes for Special Directors’ Meetings
    • Approving Minutes of Directors’ Meetings

    Preparing Written Minutes for Shareholders’ Meetings

    • Preparing Minutes for Annual Shareholders’ Meetings
    • Preparing Minutes for Special Shareholders’ Meetings
    • Approving Minutes of Shareholders’ Meeting

    Action by Written Consent

    • Step 1. Check Your Bylaws for Your Written Consent Rules
    • Step 2. Prepare the Written Consent Form
    • Step 3. Place Signed Consent Forms in Your Corporate Records Book

    Resolutions for Authorizing Business Transactions

    • When to Use Business Corporate Resolutions
    • Bank Account Resolutions
    • Resolution to Adopt Assumed or Fictitious Business Name
    • Resolution to Approve Contract
    • Real Property Resolutions
    • Selection of Corporate Tax Year
    • Resolution for Payment and Deduction of Corporate Organizational Costs

    Conflict of Interest Resolutions

    • Approval of Business Between the Corporation and Its Directors
    • Resolutions to Approve Director Conflict of Interest Transactions
    • Resolutions for Shareholder Approval

    Certification, Affidavit, or Acknowledgment of Corporation Decision Making

    • Certification of Board or Shareholder Action
    • Affidavit of Corporate Decision Making
    • Acknowledgment of Corporate Document

    Appendix: Print-Only Forms